Examination Rules and Policies
Introduction
These rules are mostly in line with Khyber Medical University Examinations Regulations, 2017 and do not represent such rules and regulations in full. For the sake of students’ convenience and institutional needs, only the most relevant ones are mentioned here.
1. Eligibility
A student shall be eligible to appear in a semester examination if he/she fulfills the following conditions:
- a. No student is eligible for Institute/KMU examinations without having at least 75% attendance in a course/subject.
- b. Has paid the requisite fees for the examination and has cleared all the institute dues/fines if any.
2. Distribution of Marks
- a. Marks for all regular semesters shall be distributed as follows:
- i. Mid Term Examination: 20%
- ii. Final Term Examination: 70%
- iii. Internal Evaluation (Attendance/Behavior/Quiz/Tests/Assignments/Presentations): 10%
3. Midterm Examination Theory Paper Pattern
Midterm Examination papers shall compose of Multiple Choice Questions (MCQs). Each MCQ shall carry four distractors. The number of MCQs contained in a midterm paper shall depend upon the credit hour of the course:
- 30 MCQs for a course having 2 Credit Hours.
- 45 MCQs for a course having 3 Credit Hours.
- 60 MCQs for a course having 4 Credit Hours.
Students shall be required to attempt their midterm examinations on OMR/response sheets containing corresponding places for the particulars of students and distractors of the MCQs of a paper.
4. Duration of Midterm Theory Examinations
| No. of MCQs | Credit Hours of Course | Duration |
|---|---|---|
| 30 MCQs | 1-2 | 45 Minutes |
| 45 MCQs | 3 | 70 Minutes |
| 60 MCQs | 4 | 90 Minutes |
5. Midterm Examination for Theory and Practical/Supervised Clinical Practice
Midterm Examinations of the practical portion for such subjects shall be conducted on Objective Structured Practical/Clinical Examinations (OSPE/OSCE) pattern. Guidelines of KMU for OSPE/OSCE shall be followed while conducting such types of Examinations.
6. Grading/Passing Marks/Minimum CGPA
- a. The following grading system of Khyber Medical University shall be applicable to graduate-level semester examinations:
| Marks Obtained (%) | Letter Grade (LG) | Numeric Grade (NG) |
|---|---|---|
| Below 60 | F | 0.0 |
| 60 – 64 | C | 2.0 |
| 65 – 69 | C+ | 2.5 |
| 70 – 74 | B | 3.0 |
| 75 – 79 | B+ | 3.5 |
| 80 – 89 | A | 4.0 |
| 90 – 100 | A+ | 4.0 |
- b. The minimum passing marks in each subject shall be 60%.
- c. For completion of the degree, the minimum qualifying CGPA is 2.00.
Further Rules and Instructions
The rules continue and include promotion criteria, GPA/CGPA calculations, student responsibilities during examinations, and additional provisions. For full details, consult the official KMU Semester Examinations Regulations, 2017.
Examination Rules and Policies
7. Promotion to Next Semester
For Eight Semester (four years) Professional Degree Programmes, the following shall be requirements for promotion to the next semester:
| Sr. # | Promotion to Next Semester | Requirement |
|---|---|---|
| 1 | From 1st to 2nd | Passing 50% subjects, fraction being counted as one i.e., 3 out of 5, or 3 out of 6 subjects. |
| 2 | From 2nd to 3rd | Passing all subjects of 1st Semester (if available) and 50% of the 2nd Semester. |
| 3 | From 3rd to 4th | Passing all subjects of 1st & 2nd Semesters (if available) and 50% of the 3rd Semester. |
| 4 | From 4th to 5th | Passing all subjects of 1st, 2nd & 3rd Semesters (if available) and 50% of the 4th Semester. |
| 5 | From 5th to 6th | Passing all subjects of 2nd, 3rd & 4th Semesters (if available) and 50% of the 5th Semester. |
| 6 | From 6th to 7th | Passing all subjects of 3rd, 4th & 5th Semesters (if available) and 50% of the 6th Semester. |
| 7 | From 7th to 8th (Final degree awarding in case of 4-year professional degree Programme) | Passing all subjects of 1st to 6th Semesters (if available) and 50% of the 7th Semester. |
During the Final Semester, the university may arrange exams for failed subjects of previous semesters even if they are not offered as regular courses in that semester.
8. Maximum Duration of a Degree Programme
The maximum duration of a degree Programme is 1.5 times the actual duration of the Programme. This extra time period relaxation covers all possible causes like semester freezing, penalty, and demotion.
9. Instructors Evaluation
- a. Each student in a semester shall be bound to give feedback regarding the course instructors through a prescribed mechanism.
- b. Any student who fails to do so shall be fined Rs: 1000/- by the head of the department or QEC, and such fine shall be credited to the student/staff welfare bank account of the Institute.
10. Calculation of Semester Grade Point (GP)
Grade Point (GP) for a single course = Numeric Grade (NG) x Credit Hours (C.H).
11. Calculation of Semester Grade Point Average (GPA)
Sum of Grade Points of one semester ÷ Sum of Credit Hours of that semester.
12. Calculation of Cumulative Grade Point Average (CGPA)
Sum of GPs of all the subjects/semesters ÷ Sum of Credit Hours taken in all semesters.
13. Instructions to Students (for Midterm Examinations)
- a. Students must arrive at the examination venue/Institute at least half an hour before the start of the examination. Late students shall not be given extra time.
- b. Check the exam date sheet and seating plan carefully. Make sure you know the time and location of your exams.
- c. Bring your exam roll number for every exam. You shall not be allowed into the exam hall without your valid roll number. In case the roll number slip has been lost/misplaced, Rs. 100/- shall be charged for provision of a new roll number slip.
- d. Must sit according to the seating plan (displayed outside the wall of every exam room) in the exam hall/room.
- e. Mobile phones, smartwatches, and other electronic devices are strictly not allowed in the exam room/hall. If brought due to some valid reasons, it must be turned off and placed in the basket and cannot be stored in coats or pockets.
- f. Students are required to bring their own writing instruments. No borrowing, lending, or exchange of any material is allowed during the exam.
- g. Ensure that you use the washroom before arriving for your exam as you shall not be permitted to leave the exam room during the first 30 minutes.
- h. No food item (except for medical reasons) is allowed.
- i. Follow instructions given by the invigilator(s) and instructions stated on the question paper. Failure to follow instructions stated on the question paper or given by the invigilator(s) may lead to a penalty.
- j. Cheating attempt/misbehavior/non-compliance/fraud/changing seating area by any means by any student is strictly prohibited during the exam. In case of violation, strict disciplinary action(s) shall be initiated against involved student(s).
- k. Red ballpoint, pointer, or marker cannot be used as writing instruments. Blue or black ballpoint is only permitted.
- l. No student shall be allowed to leave the exam hall/room before 30 minutes of the exam start time.
- m. If any student wishes to withdraw from the paper for any non-serious/non-medical reason, they shall provide written consent (i.e., “I, at my own will, withdraw myself from this paper”) on their question paper along with their signature on it. No post-exam paper shall be arranged in this case, and zero marks shall be recorded. Students withdrawing from the paper during the exam due to illness must produce a valid medical note/prescription from a registered medical practitioner of that very day. In that case, a post-exam (Mid only) shall be arranged for that very student.
- n. All students must sign their attendance sheet before leaving the exam room/hall.
For further information related to the subject matter, students are advised to visit the following links: